Fotophase (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard your information when you interact with our website, membership portal, donation and sponsorship forms, email communication, and other digital services (collectively, the “Services”).

By using our Services, you agree to the terms of this Privacy Policy.

1. Information We Collect

1.1 Personal Information You Provide

This includes information you give us directly when you:

  – Create a membership account

  – Donate or become a sponsor

  – Subscribe to our email list

  – Register for programs, events, or workshops

  – Contact us directly via the website

Examples include:

  – Name

  – Email address

  – Mailing address

  – Payment and billing information (processed securely by third-party payment processors; we do not store full payment card numbers)

  – Any optional profile or demographic information you choose to share

1.2 Automatically Collected Information

When you visit our website, we may collect:

  – IP address

  – Browser type and device information

  – Cookies or similar technologies that help improve your experience

We use this solely to understand and improve how people use our website.

2. How We Use Your Information

Fotophase uses collected data solely to support and advance our mission, including:

  – Managing membership accounts and member access

  – Processing donations and sponsorship contributions

  – Delivering communications related to our programs, research, events, and organizational updates

  – Responding to inquiries and providing customer support

  – Improving website performance, content, and user experience

  – Ensuring compliance with legal and tax requirements

We do not sell, rent, or share your information with third parties for commercial purposes.

We may use third-party service providers (e.g., payment processors, email platforms) only to support operations. They are contractually restricted from using your data for any other purpose.

3. Email Communications, Opt-In, and Opt-Out

  – When you subscribe, donate, become a member, or register for an event, you may choose to opt in to receive emails from Fotophase.

  – You may opt out at any time by clicking “unsubscribe” at the bottom of any email or by contacting us directly.

  – Members may still receive essential administrative messages (e.g., account notifications, receipts) even if marketing communications are disabled.

4. Cookies and Tracking Technologies

We may use cookies or similar tools to:

  – Recognize returning visitors

  – Analyze site performance

  – Improve usability

You can disable cookies in your browser settings, but some features of the site may not function as intended.

5. Data Security

We take reasonable administrative, technical, and physical measures to protect your information from unauthorized access, loss, or misuse. While no method is 100% secure, we follow industry-standard nonprofit data protection practices.

Payment information is processed securely by PCI-compliant payment processors.

6. Children’s Privacy

Our Services are not intended for individuals under 13. We do not knowingly collect information from children. If we become aware that a child has provided information, we will delete it promptly.

7. Your Rights

Depending on your location, you may have rights regarding your personal data, including:

  – Accessing or updating your information

  – Requesting deletion

  – Opting out of marketing communications

To submit a request, contact us at: kiran@fotophase.org

8. Links to External Sites

Our website may link to third-party resources or partner sites. We are not responsible for the privacy practices or content of those external websites.

9. Updates to This Policy

We may update this Privacy Policy from time to time. The “Last Updated” date at the top will indicate the most recent version. Continued use of our Services means you accept any changes.

10. Contact Us

For questions about this Privacy Policy or to request data changes, please contact us at:

Fotophase,

556 N. Route 17 STE 5-217, Paramus, NJ 07652

kiran@fotophase.org